How to Write Great Yearbook Captions For Every Photo

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Great yearbook captions do two things: they inform readers and they entertain while doing it. Said another way, the captions you add to your yearbook photos should tell stories.

The trick to writing great yearbook captions, then, is the same as the trick to telling a great story: details. And a story, chock full of great details, is a whole lot different than a caption that simply makes sure a reader knows who is who in a photo (which is still good to do, by the way)—even if it’s intended purpose is relatively similar.

Of course, getting a lot of details for a lot of captions can take a lot of work. That’s why we’ve created this guide.

Read on and you’ll learn why a great yearbook caption benefits your reader, what the characteristics of a great caption are, what great captions look like (with real, live yearbook examples!), and how you can write great captions yourself—for every photo, every time.

Why Great Photo Captions Benefit Your Yearbook Readers

Because the brain processes images about 60,000 times faster than text, photos are pretty much always the first place on a yearbook page that people look. (That’s the science behind it, but, come on, when it comes to the yearbook, we all know we’re looking to spot ourselves and our friends.)

The photo, then, is the point of entry to the page. And since good photos convey a lot of things—action, emotion, sense of place—they end up teasing readers into wanting more information about what’s going on.

While that “tease” is the sign of a great photo, it’s also the first problem you need to solve for a reader. Think about it: if a yearbook page’s first point of entry creates a bunch of questions for your reader, they’re going to momentarily feel lost every time they turn to a new page. (Ouch.)

That’s where the caption comes in.

A caption’s proximity to a photo (or, in this case, your point of entry to a page) makes it the next natural place someone will look. Which means it’s the perfect vehicle for answering all the immediate questions a reader is likely to have.

By telling a reader who’s in a photo, what’s going on, where it’s taking place, and why you’re showing that particular photo, a caption can quickly put a reader at ease and send them on their way to exploring the rest of the page with a sense of purpose. (If you were wondering, by the way, it always starts with “who.” Studies show that people’s faces are the first place readers look in a photo.)

In a sense, yearbook captions serve as bridges to the rest of the page.

Captions, though, do more than deliver more information and connect a reader to the page they’re about to read. They also help readers see a photo in a new light.

An eye-tracking study by the National Press Photographers Association actually explored this phenomenon during a larger study and found that readers constantly use captions to better understand what’s happening in a photo. They look at the photo, read part of the caption, look back at the photo, read more of the caption…so on and so forth until they’ve completed the caption.

This “context loop” means that a reader, on average, actually looks at a caption for 30% of the time they’ve dedicated to viewing a photo. A caption completely guides them through the process of viewing a photo.

The Characteristics of Great Yearbook Captions

Northwest Scholastic Press put it best when they said that a caption should “inform, surprise, delight, and intrigue” a reader.

We’ve covered that first part (the “inform” one), but it’s the other stuff that makes a yearbook photo caption enjoyable to read. And that has a lot of value, too.

We’ll put it like this: An informative caption is like broccoli. It’s nourishing, it’s good for the reader, and the reader knows she is getting a benefit from reading the caption (aka eating the broccoli). But don’t you think that reader would read more captions (aka eat more broccoli) if it was more entertaining (aka broccoli covered in cheese)?

We do. And so does science. Check this out: Entertainment can cause your brain’s reward system to release dopamine, a chemical that sends signals to other nerve cells and is often associated with motivation.

All that being true, though, it’s hard to roll together informative and entertaining (we know because we try to do it all the time… and because our moms rarely covered our broccoli in cheese).

Anyway, as delicious as cheese-covered broccoli is, it isn’t all that helpful in understanding the characteristics of a great caption. So here’s a list of characteristics that, if you spot them, pretty much always means you have an entertaining caption on your hand:

  • They use strong verbs to bring the action of the photo to life in the caption, too.
  • They identify all people who are the integral to the story the photo is telling.
  • They don’t repeat to the reader what’s readily apparent in the photo.
  • They tell the reader something new, usually in the form of what happened before—and after—the photo was taken.
  • They include a revealing quote from one of the key people in the photo.
  • They grab a reader’s attention with the first few words.
  • They answer a reader’s questions about what’s going on in the photo.
  • They’re free of fluff and only include the most pertinent information.

This list is a good one to keep in your back pocket (if you’re into keeping things back there) or printed out near your workspace. It’s helpful for understanding what makes a yearbook caption great, but it can also help you spot-check your own captions to make sure you really aced them.

What Great Yearbook Captions Look Like

If you’re a more visual learner (and hey, even if you’re not), this is the part of the post where we get to those real-world examples of what great yearbook captions look like.

We like these examples for nailing all the characteristics we mentioned about, but we picked these examples because each really crushes one specific element. We wanted to call attention to those elements so you can see what we think really makes each example special.

Here are four to use as great real-life examples:

Strong Verbs

When you’ve got a photo like the one below, you pretty much need to nail it with the action words. Otherwise, your captions are going to feel like a letdown. But this caption…man, it’s as good as the photo itself:

Strong verbs are a key to writing great yearbook captions.

Check out that first sentence: “Surprised by an old friend … rejoices at the reunion.”

That’s awesome stuff. As a reader, you immediately know what’s going on and you have a total visual of what that entire scene was like (not just the frame the camera caught). And if you’re wondering, we particularly like the word “rejoices.” It’s such a descriptive word it practically brings this photo to life. (Much more than, say, “screams” or “reacts” would.)

Revealing Quote

Not every photo is going to be packed with action, and not every backstory to a photo is going to be captivating from the jump. That’s when a genuine, revealing quote can make all the difference.

Revealing quotes elevate yearbook captions from good to great.

This photo and caption, included in coverage of a digital arts class, is a great example.

In it, the student opens up about the challenges of the class and how she handled them. Before you say, “So what?” ask yourself: How many high schoolers do you know who would do that? This student’s openness is rare and helps bring a new understanding to what it must be like to be in the class.

What Happened Next

We’ve mentioned it a few times: Your caption needs to do more than tell the reader what’s going on in the photo. It also needs to explain where that action fits in a larger story.

Details of what happens after a photo is taken should be included in every yearbook caption.

This photo does that perfectly.

The caption breaks down the play (the football player at the top of the frame scores a touchdown after hurdling two defenders), identifies which game the photo is from (the game against Ukiah), and then explains the importance of the action (the touchdown secured the team’s first league win). All great stuff. To us, though, it’s that final touch of “first” that really puts this over the top.

Attention-Grabbing Catchline

Because a good caption is basically a mini-story, a lot of yearbooks use catchlines—basically a mini-headline—to introduce the caption.

Catchlines are a trademark of any great yearbook caption.

A catchline’s job is basically to grab a reader’s attention. They’re short and they relate to the story of the caption, but they often do so with a dose of personality. This one does all three.

We picked this caption as an example, because the catchline ties perfectly with a larger pop culture reference (Meghan Trainor’s “All About That Bass”). It’s fun and less-than-serious, but it relates directly to the instrument the student is playing and the tone serves as a juxtaposition to the normally buttoned-up world of high school band concerts. Well done.

(A quick note about these captions: They’re all examples from Santa Rosa High School in California. We’re huge fans of the work they do and have been wanting to brag on their behalf for a long time. So thanks to Santa Rosa’s yearbook advisor, Jessica Dennis, and her awesome students for helping us with this post!)

How You—and Your Team—Can Write Great Yearbook Captions Every Time

One way you can make sure you write awesome yearbook captions for every photo in your book is to move to Santa Rosa, go to high school there, and join the yearbook team.

Short of that, follow these rules:

  • Do your reporting and interviews before you sit down to write your captions. Having everything ready when you go to write your captions will speed up the process of actually doing it. More than that, though, the more information you have, the better your caption will be. Good quotes can add—or reinforce—emotional elements to your photos, and details that aren’t readily apparent in the photo can round out a better story. To get the very best quotes, don’t wait to do the interview until you’re writing your caption. Do it as soon after the event as possible. That way, everything is fresh in your interview subject’s mind.
  • Skip using adverbs, and keep a thesaurus handy to find stronger verbs. Strong verbs are the secret to great writing. Remember that example of the prom photo where the girl on the left “rejoiced” when she saw an old friend? “Rejoice” was such a perfect choice. The illustrative effects of it are far greater than “screams” or “reacts,” and it’s not a word you hear as often. A thesaurus will help you find those gems when you can’t think of them yourself.
  • Develop a formula for identifying people in the photo (like, from left and Senior Jane Smith or Jane Smith (‘16) or Jane Smith (12)). Like everywhere else in your yearbook, readers will digest the information in your captions faster and more easily if you present it to them in a consistent manner. So develop a formula for identifying people in photos. It might include a lot of things, like what you do if more than one person is pictured (list names in order of appearance, starting from the left, and label your list that way), how you identify someone’s grade level, and how you’ll chose to identify individuals when you’re not listing the name of everyone in the photo.
  • Be descriptive early, and get to the other stuff later. We mentioned before that the key to a good story is the detail. Now, we’ll tell that one of the best ways to hook your reader even more is to front-load your caption with at least some of those great details. A lot of journalism folks will call this a “soft lede” or an “anecdotal lede,” and it mainly means that you’re showing your readers what’s going on, instead of telling them. Bonus points: If you do it well, you’ll be able to answer a couple of your reader’s questions faster than you’d ever thought possible.
  • Avoid (all types of) repetition. A caption is short—both by definition and by design—so you’ve got to watch your words. Start repeating to the reader what’s easy to discern in the photo, and you’ll frustrate them and cause them to lose interest…that much we’ve covered already. But you also don’t want to repeat words in your copy. Given the length of the caption, using the same word multiple times runs the risk of ruining flow.

We know there’s probably some level of irony that we just spent a ton of words writing about yearbook captions when at, most, a long caption is three or four sentences long.

We did it to make a point, though: These little bits of text, often overlooked during the yearbook creating process, are super important to your readers. If you spend a couple extra minutes with them, you’re doing way more than just improving a caption. You’re improving the photo that goes with it, the rest of the story on the page, and your readers’ understanding of what’s going on.

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