Build Your Yearbook Committee: How to Get the Best Parent Volunteers

If you’re in the process of bringing together a new volunteer yearbook committee, I know your struggle. It can be hard to get enough parents involved to make the content creation process go smoothly. Taking on enough volunteers is an essential piece of your yearbook puzzle–it ensures you can spread the work around, instead of piling a heap of tasks on just a few people. To help you get the right parents on board, I’ve suggested some great tips below that you can use to get more volunteers for your program. And that extra help will guarantee that your yearbook committee has enough hands on deck to tackle all of the great features you brainstorm this year!

Satisfy Volunteer Hours

Teachers and parents alike overwhelmingly agree that parent volunteers are not only necessary, but they also create positive results in schools. Volunteering shows children that their education is important and worthwhile, and shows their parents care. As such, there’s a lot of expectation around volunteering at the school–and that can work in your favor. Work with your school administration to make the yearbook committee one of the volunteer opportunities that parents are offered on a regular basis. Remind parents that volunteering for your yearbook committee can be an excellent way for them to dedicate some of their time back to the school. The multitude of responsibilities ensures that there’s something for everyone, and a somewhat flexible schedule can accommodate the parents that would otherwise have conflicts. As an added bonus, their work will help to capture the best memories throughout the school year–and that’s something that directly benefits every volunteer!

Build Camaraderie

Parents, especially those with young children, are generally looking to build a connection with other adults at their child’s school. Working with other parents on the yearbook committee is a great way for them to lay the foundation for new relationships and build a sense of community across your campus. These are the bonds that last for years to come, so as you’re telling parents about all the great things that come with participating on the school yearbook committee, remind them of all the new friendships they can make while building something great for their kids.

Have Reasonable Expectations

The role of yearbook coordinator isn’t one that switches hands frequently–which means you’ll probably be in charge of the yearbook committee again next year. Remember that the experience parents have working with you now will affect not just their own future participation, but that of other moms and dads that they’re friends with. This makes it important to have reasonable expectations of your volunteers. Make sure you split work up evenly, that you have a backup plan for parents who get too busy to commit a lot of time to your project, and that you make the process fun (including bringing treats to meetings!). It can also be helpful to encourage parents to work on different features and sections in smaller groups when they have free time. The more enjoyable the experience is, the more likely it is that parents will come back next year–and possibly even recruit some extra talent for your team in the future!

Communicate About the Yearbook Committee

Finally, it’s important that you let parents know about your volunteer opportunities frequently. Here are three awesome ways to connect with parents about investing some time with the yearbook committee:

  • Include details about your open committee positions in the school newsletter. Parents read these items frequently; it’s one of the easiest ways to stay in front of the right audience on a regular basis.
  • Host a table at the school entrance during conferences. This is a popular night for parents to check out everything that the school has to offer, and provides a tangible way for you to connect face-to-face.
  • Send home notes in their take-home folder. Parents review this very spot in their child’s backpack on a nightly basis. It’s a great way to stay front-of-mind when you’re hunting for new volunteers on your committee.

The most important thing is to stay relevant. By keeping your message in front of the parents at your school on a regular basis, you ensure they know that there’s still time to volunteer. Keep your efforts going even past the midpoint in your school year–you never know who might join your team, or when they’ll have the free time to commit!