Whether you just inherited the yearbook or are a seasoned adviser, the need to streamline processes is very real. We collaborated with middle and high school advisers, copy editors, marketing pros, and PTA officers to create free, editable yearbook templates to help you stay organized in your yearbook program.
Yearbook Planning Templates
Think of your ladder as your yearbook itinerary: it’s where you’re going to go and when. Using the school calendar and last year’s yearbook (or a few prior years’-worth), chart what will go on which spread.
We like to take our ladders and create a content calendar from there. Is the Turkey Trot scheduled for November? Well, so is Mrs. Jimenez who volunteered to take photos. Are track and swimming beginning in February? Then Jayne knows to contact the coaches in January.
Does pre-planning equate to inflexibility? No. It just means you’re ready for whatever comes your way.
From course objectives to parent acknowledgment, we have you covered. We’ll walk you through how to make it your own. And if you’re using Treering’s free yearbook curriculum, we’ve already aligned it to the national CTE standards.
How do you separate the wheat from the chaff? An application helps. Staff recruitment might be the second-most important planning piece.
Yearbook Grading Templates
Spelling out exactly how your students will be assessed is a really important part of establishing expectations for the upcoming semester. A yearbook grading rubric is a perfect way for teachers to give students the grades they earned as well as the feedback they need to make a better yearbook. There’s no guesswork for them and your expectations are clear.
We made two rubrics for your yearbook class (heads up, they are in the same spreadsheet).
- Design Rubric
You might be tempted to break the elements of design into a handful of granular rubrics (one for photography, another for layout: you get the picture, pun intended). While there’s nothing wrong with doing this, ensuring that the individual elements work in concert is as important as the quality of those elements in their own right. Your end product is a spread, therefore, it’s graded as such.
- Copy Rubric
By assessing the writing on each page, you achieve two things. First, you give your students a tangible grade for their hard work. Second, you can vet the copy on every page of the book, which gives you an idea as to how everything fits together tonally and whether the book as a whole adheres to your established style guide.
Yearbook Marketing Templates
Because everyone needs to see your yearbook team’s work, you need to get the word out. Marketing the yearbook is not just about sales: we have two templates below to help you get books in the hands of your school community and get more assistance in building an inclusive yearbook.
The Only Yearbook Sales Flyer You’ll Need
Yes, you should have a table at registration, parent conference, and any all-school event with laptops or iPads so parents can shop on the spot. Many parents have yearbook sales as part of their back-to-school to-do list.
For those who don’t, we’ve heard year after year: this is the greatest flyer. It assures buyers they are in the book. Pair this with custom yearbook pages that print only in your copy of the book, and you truly have the story of your year.
To market your program, you have to—to (mis)quote Ariel, “Be where the people are.” Use our social calendar to market to parents on Facebook and Twitter and pump up students on Instagram and TikTok.
We hope these customizable templates help propel your program to the next level. Keep it simple and happy yearbooking!