Your yearbook is a representation of your entire school. That makes the task of getting each of your students into its pages one of your top priorities this year. In fact, many advisors give their committee a goal of including every student at least three times throughout the content of their book. And while you can easily do this by including unique features and widening the scope of your content when you cover major school events, there’s one difficult piece to the puzzle that remains: how do you track both where each of your students appear within your publication, and how many times you’ve included them? The best solution is a yearbook index. And TreeRing has built one that you’re going to love using!
Benefits to the Yearbook Index
Using a yearbook index makes it easier for you to create an inclusive yearbook, and for your audience–both parents and students–to navigate the pages of your publication. With the index, you can easily track how many times you’ve added a particular student into the book. You can find where they’ve been added with just a moment’s glance. An added bonus–this makes it easy to correct any name-spelling discrepancies! In a hand-collated index, you can cross-reference the caption spelling with the index spelling, and with our yearbook index feature, our program will only let you select a correctly spelled name–all while keeping the tally of each student’s appearance within your book accurate.
Parents and students will also appreciate the feature, as it makes it easier for them to navigate your book. While they’ll want to read a lot of your created content, the first thing everyone wants to do when they get their hands on the yearbook is check out where their own picture shows up. By flipping back to your index, they can do that quickly. All in all, a yearbook index just makes your publication easier to use!
How to Use the TreeRing Student Index
While a manually collated index can still be helpful, the fastest and easiest way to create a student index is through our program. Teaching your committee to use the TreeRing student index is super easy! The most time-intensive part is the first step: adding all of your students to the community section of your book. But you’ll need to do this at some point anyway, so that students can add their own custom pages to their yearbook. To add your students to the community section, click on the People/Orders link in the action bar, then select the “Add Student(s)” button in the Students & Parents tab. Then select the “Add Individual Student.” option. Once you’re able, add the student’s first and last name, and click “OK.” Repeat until you’ve added everyone from your school! If you have a digital student roster, you can also use our easy roster list upload tool to make this step of the process even simpler.
Next, tag your students when you add new photos to your pages. To do this, click on the little “i” next to the image when you’re in the editing screen.
Then use the “Who’s in this photo?” section to tag your students. It’s that easy!
Track Your Students
To track who’s been added to your yearbook, just click “Edit Settings” when you’re in the “Yearbook” tab of your TreeRing account.
Then click “View Index.”
This will bring up a screen that shows how many times each student you’ve added to the community appears in the yearbook, along with where those pictures are located within your book. You can toggle between students you’ve tagged, and those who have not been added–which tells you where you need to focus your future content.
Voila! With a few clicks of your mouse, you’ve created a simple solution to include each of your students in your book. And that’s something that will be extremely helpful to your committee, and also to your audience when they’re trying to navigate the final print version of your yearbook!
A yearbook index may seem time-intensive, but it will pay dividends–both for keeping tabs on what content and what students are and aren’t in your book, and for all the readers eagerly poring over your content. Help them find themselves, their activities, and their memories–one page at a time.